GENERAL STATEMENT OF DUTIES: Performs a variety of administrative tasks to include receiving visitors, answering telephones, providing customer assistance, cashiering, data entry, preparing correspondence, document filing and related clerical tasks.
DISTINGUISHING FEATURES OF POSITION CLASS: Under the general supervision of the Town Clerk, this employee provides general administrative services for the Town of McAdenville. The employee assists the Town Clerk in providing services for the Town Council and the Town Administrator.
Answers central telephone system.
Receives visitors and answers questions; responds to inquiries from employees, citizens and others, referring, when necessary, to appropriate persons.
Responsible as Billing Clerk with all utility billing functions.
Serves as cashier including receipting of utility payments and various other payments, and posting monies to appropriate account.
Sets up new customers in the utility system and is responsible for waste management orders and maintenance.
Enters and retrieves data in a variety of software programs.
Enters information into computer for new utility meters and meters that have been switched out.
Responsible for adding late fee penalties for utility accounts and assists in collection of delinquent accounts.
Prepares monthly utility turn-off list. Enter monthly meter readings and prepares bills to customers.
Prepares Daily Bank Deposits and ensures they are deposited daily.
Responsible for Accounts payables.
Sorts and distributes mail.
Enters all invoices and prepare weekly accounts payable checks.
Files documents in accordance with the North Carolina municipal records retention and disposition schedule.
Secretary to the Town Planning/Zoning Board and Board of Adjustments.
Approve or deny zoning permits and scan them into the system.
JOB RELATED PHYSICAL ACTIVITY REQUIREMENTS: This position involves light work requiring the employee to exert in excess of 20 pounds of force occasionally and less force frequently to move objects. Physical activity related to this position may include climbing, fingering, grasping, feeling, verbal communication, hearing and repetitive motion. Sufficient visual acuity is required to prepare and analyze data and figures; performs functions related to accounting, transcription and extensive reading, use of measuring devices, and use of computer terminal. An employee in this position will not be exposed to adverse environmental conditions.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Comprehensive knowledge of proper business terminology, procedures, office equipment and of business arithmetic and English grammar; comprehensive knowledge of database, spreadsheet and word processing computer software; general understanding of business accounting principles, methodology and bookkeeping; ability to maintain complex clerical records; ability to type from clear copy or rough draft at an average rate of speed; ability to establish and maintain good working relationships with other employees and the general public; clerical aptitude; good judgement; tact and courtesy.
ACCEPTABLE EDUCATION, EXPERIENCE AND TRAINING: Requires a high school diploma or GED, an associate degree or two years secondary education in accounting or office administration preferred; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
ADDITIONAL REQUIREMENTS: Possession of a valid North Carolina Driver’s License.
Please download the application and send all resumes to Clerk@Townofmcadenville.org